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Employee Benefits

Employee Benefits

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At Oak Harbor Schools, we recognize that our valued employees are our most important resource. That's why we offer a competitive benefits package that includes medical, retirement benefits, and much more. You may elect benefits for yourself as well as your spouse or state-registered domestic partner and children. Contact us at 360.279.5000 for additional information.

Benefits Include:

  • School Employee Benefits Board (SEBB) Program
    The School Employee Benefits Board (SEBB) program administers health insurance and other benefits to all employees in school districts, charter schools, and certain education service districts in the State of Washington. Explore SEBB Benefits
  • SmartHealth Program SmartHealth is Washington State’s voluntary wellness program that supports you on your journey toward living well. It uses a secure and easy-to-use website that offers fun activities to help you reach your wellness goals, such as sleeping better, eating healthier, and reducing stress. Whether you are trying something new or adding to what you already do, SmartHealth has something for everyone. As you progress on your wellness journey, you can qualify for a SmartHealth wellness incentive. Explore SmarthHealth
  • First Choice Health Employee Assistance Program
    Life can bring unexpected challenges and sometimes it's hard to know where to turn. Whether those challenges are big or small, your Employee Assistance Program is available to help you and your family find a solution and restore your peace of mind.
  • Paid Family & Medical Leave (PFML)
    PFML is a new benefit for employees in Washington to access when a serious health condition prevents them from working or when they need time to care for a family member or a new child. The program is administered by the state’s Employment Security Department. Eligible employees may take up to 12 weeks of paid leave a year but may qualify for additional time. Explore Washington’s Paid Family & Medical Leave program.
  • Retirement Benefits
  • Inspiring Professional Development Opportunities
  • 5% Partnership Tuition Discount with Western Governors University – Contact chfrisby@ohsd.net for details

Open Enrollment for 2023-2024 School Year

The SEBB Program’s Open Enrollment Starts Now

The annual enrollment window for the School Employees Benefits Board (SEBB) program is October 30-November 20, 2023

Open enrollment is a time when you can make changes to your health plans and enrollment. You may consider changing your medical plan this year during open enrollment, as premiums for some plans are increasing significantly. You are not required to stay on the same plan each year.

Annual open enrollment changes are effective January 1, 2024. This means that when you make changes during annual open enrollment, your enrollment will stay the same through December 31, 2023.

Changes you can make during open enrollment 

  • Change your medical plan.
  • Change your dental plan.
  • Change your vision plan.
  • Add or remove dependents.
  • Attest to the spouse or state-registered domestic partner (SRDP) coverage premium surcharge for 2024, if required.
  • Enroll in the Medical Flexible Spending Arrangement (FSA), Limited purpose FSA, or Dependent Care Assistance Program (DCAP) through Navia Benefit Solutions.
  • Enroll in medical coverage if previously waived.
  • Waive your medical coverage if you are enrolled in other employer-based group medical, a TRICARE plan, or Medicare.

Learn more about the changes you can make on the SEBB open enrollment webpage and in the Intercom newsletter

How to make changes

Starting October 30, 2023, you can make changes by:

  • Logging into SEBB My Account, or
  • Submitting a School Employee Change form and any other required documents to your payroll or benefits office.
  • 2024 forms will be available on the Health Care Authority website under Forms and Publications on October 30

For questions about benefits, contact the plans.
For questions about your enrollment, please email benefits@ohsd.net

Open Enrollment Resources

  • All changes are effective January 1, 2024, unless otherwise noted. You can also view these changes on the SEBB Program’s open enrollment webpage and in your October Intercom newsletter.

    The open enrollment webpage includes:

    • Premiums for 2024 - Kaiser Permanente premiums for employees are increasing significantly across all plans. The highest enrolled Kaiser Permanente plans are increasing by $41 to $107 per month for a single subscriber. This change is not limited to the SEBB Program. Kaiser rates are also increasing on the Washington individual market and nationwide. View employee monthly premiums for 2024.
    • A summary of the changes to all medical plans, Kaiser Permanente NW, Kaiser Permanente WA, Premera, and Uniform Medical Plan.
    • UMP Plus UWACN –UW Medicine Accountable Care Network UWACN – UMP Plus UW Medicine Accountable Care Network will leave Kitsap County and will expand to Benton and Franklin counties. UMP Plus – UW Medicine ACN members in Kitsap County must change medical plans during annual open enrollment.
    • Premera HMO will expand to King County.
    • The annual maximum contribution to the Health Savings Account (HSA) will increase to $4,150 for single subscribers and $8,300 for a subscriber and at least one dependent.
    • The annual maximum contribution amount for the Medical and Limited Purpose FSA increased to $3,050. The carryover amount is up to $610.
    • A summary of changes to Uniform Dental Plan.

    You can also view rule changes and other changes for 2024 on the SEBB Program’s and in your October Intercom.

  • The SEBB Program offers two dental plans administered by DeltaDental that are often confused. Sometimes people intend to enroll in Uniform Dental Plan (UDP) but accidentally enroll in DeltaCare, or vice versa. During open enrollment, be careful to choose the dental plan you want.

    • DeltaCare (Group 9601) is a managed-care plan with a narrow network. You must choose a primary care dentist within the network, or you will be assigned a primary care dentist. Your primary care dentist must give you a referral to see a specialist. The plan will not pay claims if you see a provider outside of the network.
    • Uniform Dental Plan (Group 9600) is a preferred provider plan. You may choose and change any dental provider at any time, but you will typically have lower out-of-pocket costs if you see in-network providers.

    Compare your dental plan options on the SEBB Program’s Dental plans & benefits webpage. Before you enroll in a dental plan, check with the plan (DeltaCare or UDP, not the provider) to see if your provider is in the plan’s network and confirm the group number. You can call the dental plan’s customer service or use the plan’s online directory.

  • Note: If you are not covering a spouse or state registered domestic partner (SRDP) under your SEBB medical coverage for 2024, the information below does not apply.

    In late October the SEBB Program mailed letters to employees who are required to attest to the spouse or SRDP coverage premium surcharge for 2024 during annual open enrollment (October 30 through November 20). You can also check whether you need to attest in SEBB My Account.

    If you will cover a spouse or SRDP on your medical plan in 2024, you may be required to attest if:

    • You currently pay the $50 monthly spouse or SRDP coverage premium surcharge, or
    • Your spouse or SRDP is enrolled under your SEBB coverage instead of their employer-based group medical, but you did not have to pay the surcharge in 2023 because either:
      • Your spouse or SRDP’s coverage was not comparable to the UMP Classic medical plan, or
      • The medical premium for your spouse or SRDP's employer-based medical coverage was $117.81 or more for 2023.

    To confirm whether you need to attest, log into SEBB My Account.

  • If you are required to attest, log in to SEBB My Account and select the Attestations tab, or use the 2024 SEBB Premium Surcharge Attestation Change Form.

    If your spouse or SRDP has other employer-based group medical coverage available, you may need to gather information about their available medical plans to complete the 2024 Spousal Plan Calculator.

    You must attest by November 20, 2023. If you do not attest or you attest that the premium surcharge applies, you will be charged the $50 monthly premium surcharge beginning January 1, 2024. The surcharge will remain in effect for the rest of 2024 unless you have a qualifying event that allows you to change the attestation.

    Learn more about the surcharge on the SEBB Program’s Spousal coverage surcharge webpage.

New Employees

  • Generally, employees hired into a position in which they are anticipated to work at least 630 hours in the current school year will be eligible for benefits through the SEBB Program. Learn about your eligibility for SEBB benefits.

    If you are eligible for SEBB Program benefits, you must enroll within 31 days of becoming eligible for the employer contribution toward SEBB Program benefits. The easiest way to enroll is online, using SEBB My Account. See the Quick Start Guide on page 6 of the 2023 School Employee Enrollment Guide to learn how to set up your account.

  • The SEBB Program offers a range of health plans and other benefits, including:

    Employer-paid benefits

    • Contribution toward medical premium
    • Health Savings Account (HSA) for those who enroll in the UMP High Deductible plan
    • Wellness programs like SmartHealth and the diabetes prevention program
    • Dental insurance
    • Vision insurance
    • Basic life insurance
    • Basic accidental death and dismemberment (AD&D) insurance
    • Basic long-term disability (LTD) insurance

    Employee-paid benefits

    • Medical plan premium
    • Supplemental life insurance
    • Supplemental AD&D insurance
    • Supplemental LTD insurance
    • Medical Flexible Spending Arrangement (FSA)
    • Dependent Care Assistance Program (DCAP)
  • If considered to be eligible for the retirement benefit through the Department of Retirement Systems, you must choose between DRS Plan 2 and Plan 3. Newly eligible employees have 90 days from their position start date to choose a plan or they are defaulted into Plan 2 with a rate option of 7.76% for SERS members or 8.05% for TRS members (this rate is subject to change based on legislative changes). Your plan choice is permanent.

    For questions about the plans, contact the Department of Retirement Systems.

    Phone: 360-664-7000 or 800-547-6657

    Mailing address: PO Box 48380 | Olympia, WA 98504-8380

    Visit: 6835 Capitol Blvd SE | Tumwater, WA 98501

Current Employees

  • Medical Plans

    All SEBB benefit-eligible school employees are offered a selection of plans based on their county of residence.

    There are several SEBB Program medical plans to choose from:

    • Kaiser Permanente Washington - Core 1, Core 2, or Core 3
    • Uniform Medical Plan - Achieve 1, Achieve 2, or High Deductible
    • Premera Blue Cross - High PPO or Standard PPO (not available to employees residing in Island County)

    You may waive your enrollment in SEBB medical coverage if you are enrolled in other employer-based group medical insurance, a TRICARE plan, or Medicare.

    Resources:

    Dental Plans

    If you are eligible for SEBB benefits, dental coverage is included for you and your eligible dependents. The coverage is mandatory and the premium paid by Oak Harbor Public Schools.

     There are three SEBB program dental plans to choose from:

    • DeltaCare (administered by Delta Dental)
    • Willamette Dental Group
    • Uniform Dental Plan (administered by Delta Dental)

     Keep in mind:

    • DeltaCare and Willamette Dental Group are managed-care plans. You must choose a primary dental provider within their networks. These plans will not pay claims if you see a provider outside of their network. Important: DeltaCare and Willamette Dental Group do not currently have any in-network providers located on Whidbey Island.
    • Check with the plan to see if your dental provider is in the plan's network.

     Compare dental plans

    Vision Plans

    If you are eligible for SEBB Program benefits, vision coverage is included for you and your eligible dependents. The coverage is mandatory and the premium paid by Oak Harbor Public Schools.

    There are three SEBB Program vision plans to choose from:

    • Davis Vision
    • EyeMed Vision Care
    • MetLife Vision

    Be sure to check with the plan to see if your vision provider is in the plan's network.

    Compare vision plans

    Long-Term Disability (LTD) Insurance

    The SEBB Program provides basic long-term disability (LTD) insurance at no cost to SEBB benefit-eligible school employees. Starting January 2022, benefit-eligible employees are also auto-enrolled in the 60% employee-paid supplemental long-term disability insurance unless they specifically decline the coverage or choose the 50% coverage, instead.

    The basic long-term disability insurance provides for:

      • Benefit: 60 percent of the first $667 of your pre-disability earnings, reduced by any deductible income
      • Minimum: $100/month
      • Maximum: $400/month

    The 60% employee-paid supplemental long-term disability insurance provides for:

      • Benefit: 60 percent of the first $16,667 of your pre-disability earnings, reduced by any deductible income
      • Minimum: $100/month or 10 percent of the LTD benefit before deductible income, whichever is greater
      • Maximum: $10,000/month

    The 50% employee-paid supplemental long-term disability insurance provides for:

      • Benefit: 50% of the first $16,667 of your pre-disability earnings, reduced by any deductible income
      • Minimum: $100/month or 10% of the LTD benefit before deductible income, whichever is greater
      • Maximum: $8,333/month

    SEBB LTD webpage

    The Standard for School Employees webpage

    Life and Accidental Death & Dismemberment (AD&D) Insurance

    The SEBB Program provides basic life and accidental death and dismemberment (AD&D) insurance at no cost to SEBB benefits-eligible school employees. If eligible, you will automatically be enrolled in basic life and AD&D insurance, even if you waive medical coverage. Supplemental life and AD&D insurance is also available for purchase. The benefits are provided though MetLife.

    The basic life and AD&D insurance provides for:

    • $35,000 for death from any cause
    • $5,000 in case of accidental death or dismemberment (AD&D)

    As an employee, your basic life insurance covers you and pays your designated beneficiaries in the event of your death. AD&D insurance provides extra benefits for certain injuries or death resulting from a covered accident.

    You may apply for up to the guaranteed issue amounts of supplemental life insurance without submitting evidence of insurability to MetLife no later than 31 days after the date you become eligible for SEBB benefits. If you apply for or increase your life insurance coverage amounts outside the deadline, you must provide evidence of insurability to MetLife for approval.

    To enroll in supplemental life and/or AD&D insurance, or to name a beneficiary, visit MetLife's MyBenefits website and register an account.

    SEBB Life and AD&D Insurance webpage

    Medical Flexible Spending Arrangement (FSA)

    The Medical Flexible Spending Arrangement (FSA) lets you set aside pretax money from your paycheck to pay for out-of-pocket health care costs (deductibles, co-pays, coinsurance, dental, vision, and more). Navia Benefit Solutions processes claims and provides customer service for School Employees Benefits Board (SEBB) subscribers. 

    The Medical FSA plan year runs from January 1 through December 31 every year, and the grace period runs through March 15 of the following year. Claims for reimbursement must be submitted to Navia Benefit Solutions no later than March 31 of the following year. There are upper and lower limitations to how much money can be carried over from one plan year to the next.

    In order to participate, enrollment must take place either within 31 days from the start of your SEBB-eligible position or during the yearly open enrollment period. You cannot have a Medical FSA and a Health Savings Account (HSA) at the same time.

    SEBB Medical FSA webpage

    Navia Benefit Solutions webpage

    Dependent Care Assistance Program (DCAP)

    The Dependent Care Assistance Program (DCAP) lets you set aside pretax money from your paycheck to help pay for qualifying child care or elder care expenses. Navia Benefits Solutions processes claims and provides customer service for School Employee Benefits Board (SEBB) subscribers.

    The plan year runs from January 1 through December 31 every year. All DCAP expenses must be incurred by December 31 each year. Claims for reimbursement must be submitted to Navia Benefit Solutions no later than March 31 of the following year. After that date, accounts are closed and any remaining balances forfeited to the Health Care Authority.

    In order to participate, enrollment must take place either within 31 days from the start of your SEBB-eligible position or during the yearly open enrollment period.

    Navia Benefit Solutions webpage

    SEBB DCAP webpage

    Health Savings Account (HSA)

    Health Savings Accounts (HSAs) are available to subscribers enrolled in a SEBB high-deductible health plan (HDHP) and are administered by HealthEquity. You can use your HSA to pay for IRS-qualified, out-of-pocket medical expenses (deductibles, copays, coinsurance, and more). You can spend HSA funds on qualified expenses for your spouse or other tax dependents, even if they aren't covered on your medical, dental, and vision plans. The funds in your HSA roll over from year to year, which means your HSA balance can grow over the years, earn interest, and build savings you can use to pay for health care as needed.

    You are not eligible to enroll in a HDHP with an HSA if:

    • You are enrolled in Apple Health (Medicaid)
    • You are enrolled in Medicare Part A or Part B
    • You are enrolled in another health plan that is not an IRS-qualified HDHP.
    • You or your spouse or state-registered domestic partner is enrolled in a VEBA Medical Expense Plan, unless you convert it to a limited health reimbursement account (HRA) coverage.
    • You are enrolled in a TRICARE plan.
    • You are enrolled in a Medical FSA.
    • You are claimed as a dependent on someone else's tax return.

    If you are eligible and enrolled in a HDHP with an HSA, the Health Care Authority (on behalf of Oak Harbor Public Schools) may contribute the following amounts to your HSA:

    • $31.25 each month for an individual subscriber
    • $62.50 each month for the subscriber with one or more enrolled dependents

    If you have are enrolled in a HDHP with an HSA, you may contribute pretax money from your paycheck and have it deposited into your HSA. Contact the Benefits Office for more information.

    SEBB HSA webpage

    Health Equity webpage

  • Benefit-eligible employees may make changes to their benefit elections during annual open enrollment. Annual open enrollment usually takes place in October/November for the benefit year starting the following January 1.

    Certain events let you make account changes (like changing plans or enrolling a dependent) outside of an annual open enrollment or your initial enrollment period. You must provide proof of the event that created the special open enrollment (for example: a marriage or birth certificate). A special open enrollment event may be requested online via SEBB My Account, or by completing the 2023 School Employee Change Form and submitting it to the Benefits Specialist. Click here for step-by-step instructions for completing your special open enrollment event via SEBB My Account. Note that special open enrollment requests must be completed within 60 days of your qualifying event.

  • Department of Retirement Systems (DRS)

    Learn more about your plan, create benefit self-estimates, and log in to your account. Check out DRS' Financial Independence Checklist to help you consider ways you can plan for a financially secure retirement.

    OMNI 403(b)

    You have the opportunity to save for retirement by participating in the 403(b) retirement plan. A 403(b) plan is a retirement plan for certain employees of public schools and tax-exempt organizations. You do not pay income tax on allowable contributions until you begin making withdrawals from the plan, usually after your retirement. The maximum annual contribution limit for 2023 is $22,500. Participants age 50 and older may contribute additional funds. 

    403(b) Universal Availability Notice

    OMNI 403(b) for Employees

    For questions, please contact OMNI's Customer Care Center at 877.544.6664

    Deferred Compensation Program (DCP)

    The Deferred Compensation Program (DCP) is a special type of savings program that helps you invest for the retirement lifestyle you want to achieve. DCP lowers your taxable income while you are working and it delays payments of income taxes on your investments until you withdraw your funds. DCP is an IRC Section 457 plan administered by the Washington State Department of Retirement Systems (DRS). The maximum annual contribution limit for 2023 is $22,500. Participants age 50 and older may contribute additional funds. 

    DCP Overview

    DCP Program Enrollment Guide

    For more information about DCP or assistance with your account:

    Phone: 888.327.5596 or savewithwa@empower-retirement.com (or send a secure message through your online account.)

  • If you are a subscriber, dependent, or applicant for SEBB Program benefits, you may be able to file an appeal of a decision made by your employer, the SEBB Program, or the insurance carrier. Find out how you can appeal a decision or denial by your employer or the SEBB Program.

    If you would like to check if your appeal has been received or request an expedited appeal for an urgent medical need, please call the SEBB Appeals Unit at 1-800-351-6827.

    If you feel your life, health, or safety is at risk you should seek care immediately.

    Notice of Privacy Practices

Retiring or Resigning Employees

  • Certain eligibility requirements must be met to receive PEBB retiree insurance coverage. Depending on your situation, you may be able to enroll in PEBB retiree insurance coverage now or you might be able to take action to protect your eligibility for future enrollment. You have 60 days after your employer-paid or continuation coverage ends to notify the PEBB Program that you want to enroll or defer enrollment in PEBB retiree insurance coverage.

    Timeline for those Retiring from a DRS Plan

    Employment Ending Without Retirement - If you do not intend to retire when your employment ends, you may have the option to use COBRA coverage as a "bridge" to PEBB retiree insurance coverage.

    Deferring PEBB Retiree Health Coverage - Postponing your PEBB retiree health plan coverage in a way that lets you keep your eligibility to enroll at a later date. In order to defer enrollment, you must meet the eligibility requirements to enroll in PEBB retiree insurance coverage.

    For questions, contact PEBB Benefits Services at 1.800.200.1004.

    2023 PEBB Retiree Enrollment Guide

    2023 PEBB Retiree Election Form

    Tutorial: How to complete Form A (PEBB Retiree Coverage Election Form)

    • Contact the Social Security Administration about 90 days before your employer-paid coverage or continuation coverage ends, to enroll in Medicare Part A and Part B if you or any dependents you wish to cover are entitled to Medicare.
    • Request a retiree enrollment packet about 60 days before your employer-paid coverage or continuation coverage ends.
    • Within 60 days after your employer-paid coverage or continuation coverage ends, return your completed retiree application and any other applicable forms to the PEBB Program.
  • When SEBB Program coverage ends, your SEBB benefits end the last day of the school year (August 31). Your benefits will end earlier if:

    • Your employer terminates your employment. Eligibility and coverage ends the last day of the month in which the termination notice is effective.
    • You resign. Eligibility and coverage ends the last day of the month in which your resignation is effective.
    • Your work pattern or schedule is reduced and your employer no longer anticipates you will work 630 compensated hours during the school year. Coverage ends the last day of the month in which the change is effective.

    After eligibility for employer-paid coverage ends, you, your dependents, or both may be able to temporarily continue your SEBB insurance coverage by self-paying the premiums and applicable premium surcharges with no contribution from your employer. 

    The SEBB Program will mail a SEBB Continuation Coverage Election Notice booklet to you or your dependent. You or your eligible dependents must submit the appropriate election form to the SEBB Program no later than 60 days from the date SEBB health plan coverage ended or from the postmark date on the SEBB Continuation Coverage Election Notice, whichever is later.

    SEBB Continuation Coverage

    For questions about your rights to continuation coverage, contact:

    SEBB Program

    1.800.200.1004 (toll free) and select menu option 6