Olympic View Elementary Parent, Family, and School Engagement Policy and Procedures


    Each Title 1, Part A served school in a LEA must:

    •       Involve parents in the development of the written parent and family engagement policy
    •       Distribute to parents the parent and family engagement policy.
    •       Agree with parents to the changes or updates to the parent and family engagement policy.

    Parents must be notified of the policy in an understandable and clear format and, if necessary, provided in a language the parents can understand.  Such policy must be made available to the local community and updated periodically to meet the changing needs of parents and the school.

    Olympic View Elementary (OVE) developed a policy and procedure for parent engagement that has been in effect since OVE became a Title I school.   A team of parents and teachers met to develop the policy and procedures. That policy and procedure was in effect until 2015. In the 2015-16 school year the policy and procedures were revised by parents and teachers to meet the new requirements and reflect new OVE procedures.  The policy was revised again in November 2018.

    1. Convene an annual meeting, at a convenient time, to which all parents of participating children must be invited and encouraged to attend to inform parents of their school’s participation in Title 1, Part A, the requirements of the program, and the right of parents to be involved.

    Olympic View Elementary annually holds a meeting in which all parents are invited to attend to learn about and comment on OVE’s schoolwide Title 1 Plan.  At that time we reviewed the 4 components of the schoolwide plan. The annual meeting is held before the end of the first trimester. The 2018 meeting was held on September 20, 2018 with members of staff, PTO, community members, district administration, parents, and students attending.

    1. Offer a flexible number of meetings, such as in the morning or in the evening.  Funds may be used to provide transportation, child care, or home visits, as the services relate to parent involvement.

    All parents in the school are provided with an informational brochure presenting the Title 1 services.  If parents have questions they are invited to contact the Title 1 Teacher at any time to discuss the schoolwide plan and arrange a meeting at the parents’ convenience.

    1. Involve parents in an organized, ongoing, and timely way, in the planning, review and improvement of the Title 1, Part A Program, including the planning, review, and improvement of the school parent and family engagement policy and the joint development of the schoolwide plan under section 1114 (b), except that if a school has in place a process for involving parents in the joint planning and design of the school’s programs, the school may use that process, if such process includes adequate representation of parents of participating children;

    Each year a committee meets to review the Title 1 Plan in the spring and again in the fall.  The principal, Title 1 teacher, a representative teacher from each grade level, and parents compose this team.  Before the meeting, all parents are surveyed and the feedback from this survey is presented. In addition, all teachers give feedback regarding the components of the plan and that information is also shared.  The information presented helps the team to revise the schoolwide plan to meet the needs of the school and our students.

    1. Provide parents of participating children:
    2. Timely information about the Title 1, Part A programs.
    3. A description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the achievement levels of the challenging State academic standards.
    4. If requested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and to respond to any such suggestions as soon as particularly possible.
    5. If the schoolwide plan is unsatisfactory to the parents of participating children, submit parent comments when the school makes the plan available to the district.

    In September of each year, all parents receive a letter explaining that OVE is a Title 1/LAP school and what that means.  All parents are invited to attend an informational meeting in the fall before the end of the first quarter explaining the schoolwide plan and resources provided to our most struggling students.  Curriculum and assessment information is made available to parents through links on the school and district websites.   

    1. Shared Responsibilities for High Student Academic Achievement.

    The School-Parent Compact must:

    1. Describes the school’s responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment that enables the children served under this part to meet the challenging State academic standards, and the ways in which each parent will be responsible for supporting their children’s learning; volunteering in their child’s classroom; and participating, as appropriate, in decisions relating to the education of their children and positive use of extracurricular time; and
    2. Address the importance of communication between teachers and parents on an ongoing basis through, at a minimum:
    3. Parent-teacher conferences in elementary schools, at least annually, during which the compact must be discussed as it relates to the individual child’s development.
    4. Frequent reports to parents on their children’s progress.
    5. Reasonable access to staff, opportunities to volunteer and participate in their child’s class, and observation of classroom activities
    6. Ensuring regular two-way, meaningful communication between family members and school staff, and to the extent practicable, in a language the family members can understand.

    All parents and children are presented with a student/teacher/parent compact which is reviewed and signed by all parties.  This compact is then reviewed with parents and students on an as needed basis throughout the school year. OVE uses district adopted curriculum (i.e. Storytown and Math Expressions) to meet all students’ individual needs.  All students are screened each year in reading and math and then if identified as a possible risk they receive additional diagnostic testing including Multiple Measures and/or Leveled Literacy Intervention Benchmark Assessment.  Parents are responsible for supporting their child’s learning by supporting them with nightly reading logs and/or weekly homework packets. In addition, an open house at conferences was offered to parents who wanted to discuss Title/LAP support for their student.   

    Parent-teacher conferences are held twice annually.  In the fall, the student/parent/teacher compact is presented and signed.  In addition, student academic testing results are shared and discussed. Students who qualify for additional services through Title 1 are sent a notification letter stating the service(s) they have qualified for.  Report cards are sent home tri-annually. Teachers also communicate student progress through phone calls home, emails, and additional conferences on an as needed basis. An ASIST Team is in place for students who may need further evaluation for special education services and/or for students who need further support in class behaviorally/academically/emotionally.  At this team meeting, concerns are expressed and a plan is built based on individual student’s strengths to improve the student’s success. A translator is provided at parent-teacher conferences and/or parent meetings when needed. An informational tri fold is sent to all parents in English. However, if questions or concerns arise a translator is contacted. Parent meetings are scheduled through our ELL program and family events are organized to allow for full participation in our schools.  Meetings are scheduled to best meet parent needs and information is sent home for parents who are unable to attend.

    Building PFE Capacity for Parents and Staff – The school is required to:

    1. Assist parents in understanding the challenging State academic standards, how to monitor a child’s progress, and work with educators.

    State standards in each content area are available for parents on the Oak Harbor Public Schools website.  Standards and individual student achievement and expectations are discussed at parent-teacher conferences.  Standards can also be distributed to parents during family nights. The requirements of Title 1 are presented to parents each year in a letter.  Students’ academic progress is monitored three times a year at a minimum. If a student is identified at risk they are then monitored every three weeks to assess progress and design interventions to help them meet grade level standards by the end of the year.

    1. Provide materials and training to help parents to work with their children, such as literacy training and technology (including education about the harms of copyright piracy).

    Family activities are scheduled during the school year to provide parents with a deeper understanding of the content standards, methods used to teach the standards, and training through modeling to help parents work with their children. The school library is open before school and after school for parents to bring their children to support reading throughout the school year. In addition, at PTO-sponsored events such as Book Fairs and various family nights, informational bookmarks or magnets are provided as tools for parents to use with their children at home.   

    1. Provide professional development to teachers, specialized instructional personnel, and other staff on the value of parent and their communities to increase academic achievement.

    Teacher representatives attend all PTO meetings and serve as liaisons between teachers and parents.  The school guidance counselor and the school’s ASIST Team provide teachers with strategies to communicate and build relationships with parents.  Teachers are encouraged to use the services of parent volunteers in the classroom and on fieldtrips. Family PTO events are scheduled monthly to bring families together in a positive environment.  A Literacy Night and Math Night are scheduled to involve and inform parents/families of essential academic learning requirements in literacy, math, science and provide families with the tools to use at home in supporting their students.   


    1. Coordinate and integrate parent engagement programs and activities with other Federal, State, and local programs, including public preschool programs, and conduct other activities, such as parent resource centers, that encourage and support parent engagement.

    Oak Harbor Public Schools and OVE have been involved in a Preschool-4th grade ELA alignment with the support of David Matteson and his writing theories/strategies, TOSAs, ELA, Science, Early Learning, and Math Fellows, as we work towards a ELA curriculum adoption (hopefully within) in the 2019-2020 school year.  Transition meetings are held between Hand in Hand and OVE as students transition between preschool and kindergarten. The first days of Kindergarten are used for teachers to communicate expectations with parents and guidelines for the school year through meetings. A Kindergarten orientation is held each year to help families prepare for elementary school and entering Kindergarten.  Incoming Kindergartners are assessed in the spring ( late enrollees during the summer) before their Kindergarten year. The assessment results are used to appropriately place children in classes and some students may qualify for Kindergarten Boot Camp, a summer school program designed to better prepare our most struggling learners for Kindergarten. We have a comparable program for Kindergarteners who made need better preparation over the summer months before entering 1st grade.

    1. Ensure that information related to school and parent programs, meetings, and other activities is sent to the parents of participating children in a format and, to the extent practicable, in a language the parents can understand.

    Information regarding all programs, meetings, and activities involving parents and the school are sent to parents in an understandable format to the extent possible.  Information is sent home with each student. The same information is posted on our website and sent out in emails to parents. Paper formats and translations are available when asked for. The auto-dialer and school e-mail systems are used to remind parents of upcoming events. Additionally, the school lighted reader board, which is visible to parents from the road, serves as a reminder to parents about upcoming events.

    1. Provide reasonable support for parent and family engagement activities that parents and families may request.

    Determined on an as needed basis with the support of teachers, parents, the principal and Title 1 coordinator.

    Part 3 – Adoption

    Revised 11/30/2018

    These parents were involved with the development/revisions of this document in 2018:

    Michaela Eben

    Amy Dymond

    Karen Bell

    Brianna Thompson