Highly Capable Program Identification Process

  • WAC 392-170-035 Definition—Students who are highly capable.

    As used in this chapter, highly capable students are students who perform or show potential for performing at significantly advanced academic levels when compared with others of their age, experiences, or environments. Outstanding abilities are seen within students' general intellectual aptitudes, specific academic abilities, and/or creative productivities within a specific domain. These students are present not only in the general populace but are present within all protected classes according to chapters 28A.640 and 28A.642 RCW.

    WAC 392-170-036 Definition—Learning characteristics.

    As used in this chapter, the term learning characteristics means that students who are highly capable may possess, but are not limited to, these learning characteristics:

    (1) Capacity to learn with unusual depth of understanding, to retain what has been learned, and to transfer learning to new situations;

    (2) Capacity and willingness to deal with increasing levels of abstraction and complexity earlier than their chronological peers;

    (3) Creative ability to make unusual connections among ideas and concepts;

    (4) Ability to learn quickly in their area(s) of intellectual strength; and

    (5) Capacity for intense concentration and/or focus.

    K-1 Highly Capable Monitoring Services Referral is Now Open!

    Students in grades K-1 are eligible to be monitored for Highly Capable services. The process to find students who demonstrate characteristics of Highly Capable learners begins with a teacher, family, or community member referral. Students that are eligible to be monitored for Highly Capable services are placed in a cluster classroom and provided a differentiated curriculum in their strength area(s) during the 22-23 school year. 

    Description of Monitoring Services:
    Students who are receiving Highly Capable Monitoring Services will be grouped in a cluster. Cluster grouping is when a small group of students eligible for Highly Capable Monitoring Services are grouped together in the general education class to receive targeted differentiation. Classroom teachers will provide Highly Capable Monitoring Services and collect data to demonstrate a need for services during their Kindergarten through second grade.

    The referral window for K-1 students is open from Monday, November 1, 2021, and closes on Friday, November 12, 2021.

    Once the referral window closes, an eligibility committee meets to review all the information collected for each referred student. Families will receive a letter informing them of their child’s eligibility and placement by the end of January. Families may choose to accept or decline services. Family permission is required for services to start in the 22-23 school year. 

    The spring K-1 Highly Capable Monitoring Services referral window will open in April 2022. 

    5-6 Highly Capable Services Referral is Now Open!

    The process to find students in 5th and 6th grade who demonstrate characteristics of Highly Capable learners begins with a teacher, family, or community member referral. Students that are eligible for Highly Capable services will be provided a differentiated curriculum in their strength area(s) during the 22-23 school year. 

    Description of Highly Capable Services: 

    Oak Harbor Intermediate School and North Whidbey Middle School provide advanced-level classes in academic areas such as math and English language arts.

    The referral window for 5-6 students is open from Monday, November 1, 2021, and closes on Friday, November 12, 2021. 

    After the referral window closes, all referred students will be assigned an in-person testing date and time to take the cogAT at Oak Harbor Intermediate school during the school day. Testing will occur during the week of December 7th-9th. Parent permission is required and testing information will be sent home to all referred students to their home address that is listed in Skyward. 

    After testing has been completed, an eligibility committee will meet to review all of the referral information. Eligibility decisions will be made by the end of February. Eligibility letters will be mailed to the family's home address that is listed in Skyward. Parent permission is required for services to begin in the 22-23 school year. Parents may choose to accept or decline services.

    Grade 2 Identification

    In March, all second-grade students take a 60-minute screening version of the Cognitive Abilities Test (CogAT). The purpose of this test is to find students in need of advanced learning services. Based on the results of the cogAT screener or teacher observations of Highly Capable characteristics, students are referred for Highly Capable services. Parents, guardians, and community members may refer students as well. When the referral window closes, all referred second-grade students will be assigned a test date and time to take the complete CogAT virtually during the weeks of April 19th-April 30th, 2021. 

    • The second-grade parent, guardian, and community member referral window is open from Monday, March 22, 2021, and closes on Thursday, April 1, 2021. Click the link to submit the Grade 2 Referral Form.

    After testing has been completed, an eligibility committee will meet to review student referral information. Eligibility decisions will be made by the end of May. Eligibility letters will be mailed to your home address that is listed in Skyward. Parent/guardian permission is required for services to begin in the 21-22 school year. Parents/guardians may choose to accept or decline services.

     

    Grade 4 Identification

    In February, all fourth-grade students take a 30-minute screening version of the Cognitive Abilities Test (CogAT). The purpose of this test is to find students in need of advanced learning services. Based on the results of the cogAT screener or teacher observations of Highly Capable characteristics, students are referred for Highly Capable services. Parents, guardians, and community members may refer students as well. When the referral window closes, all referred fourth-grade students will be assigned a test date and time to take the complete CogAT virtually during the weeks of March 8-March 19th, 2021.

    After testing has been completed, an eligibility committee meets to make eligibility and service decisions for the following year. The committee carefully considers each referred student’s assessment portfolio. Parents/guardians will receive a letter informing them of their child’s eligibility and may choose to accept or decline services. Parent/guardian permission is required for services to begin in the 21-22 school year.

     

    Highly Capable Services Summer 2021 Referral Process

    Welcome to Oak Harbor Public Schools!

    The purpose of this form is to refer your child for Highly Capable (Gifted) Services for the 21-22 school year. In order for your child to be referred, this form must be completed.

    Please complete this referral form if your child is new to the school district for the 21-22 school year or if your child was new to the district last year and missed the Highly Capable Services referral window.

    All referred incoming 3rd-6th grade students that are referred for Highly Capable Services over the summer will be scheduled to take the Cognitive Abilities Test (cogAT) as part of the referral process. Referred students will be assigned a testing date on August 24, August 25, or August 26 from 8:30-11:30 am. The test will be proctored at the district office located at 350 S. Oak Harbor Street.

    Once the summer referral window closes on Friday, August 13th, a Teaching and Learning staff member will email and call you with your child's scheduled testing date.

    All referred K-2 students will have their cumulative records, portfolios, parent rating scale, and previous teacher's rating scale reviewed for eligibility for monitoring services. More information will be provided after the referral form is completed.

    If you have any questions, please contact us at TandL@ohsd.net.