Highly Capable Program Identification Process

  • WAC 392-170-035 Definition—Students who are highly capable.

    As used in this chapter, highly capable students are students who perform or show potential for performing at significantly advanced academic levels when compared with others of their age, experiences, or environments. Outstanding abilities are seen within students' general intellectual aptitudes, specific academic abilities, and/or creative productivities within a specific domain. These students are present not only in the general populace but are present within all protected classes according to chapters 28A.640 and 28A.642 RCW.

    WAC 392-170-036 Definition—Learning characteristics.

    As used in this chapter, the term learning characteristics means that students who are highly capable may possess, but are not limited to, these learning characteristics:

    (1) Capacity to learn with unusual depth of understanding, to retain what has been learned, and to transfer learning to new situations;

    (2) Capacity and willingness to deal with increasing levels of abstraction and complexity earlier than their chronological peers;

    (3) Creative ability to make unusual connections among ideas and concepts;

    (4) Ability to learn quickly in their area(s) of intellectual strength; and

    (5) Capacity for intense concentration and/or focus.

     

    Open Referral Windows: 

    Highly Capable Services Summer 2022 Referral Process

    Welcome to Oak Harbor Public Schools!

    The purpose of this form is to refer your child for Highly Capable (Gifted) Services for the 22-23 school year. The online referral form must be completed for your child to be referred. 

    Please complete the referral form for students new to the Oak Harbor Public Schools district or newly enrolled during the 21-22 school year and who missed the Highly Capable referral window.

    The online referral window will open on Friday, June 16, 2022, and close on Tuesday, August 16, 2022, at 5:00 pm.

    All referred incoming 3rd-12th grade students referred for Highly Capable Services over the summer will be scheduled to take the Cognitive Abilities Test (cogAT) as part of the referral process. Referred students will be assigned a testing date on August 22- August 24th, from 8:30-11:30 am or from 12:30 pm to 3:30 pm. The test will be proctored at the district office located at 350 S. Oak Harbor Street.

    Once the summer referral window closes on Friday, August 13th, a Teaching and Learning staff member will email and call you with your child's scheduled testing date.

    In determining eligibility, and placement, for Highly Capable Services in OHPS; we follow Washington State guidelines which articulate the importance of considering multiple measures of data, such as the Cognitive Abilities Test (cogAT), i-Ready reading and math scores, teacher/parent rating scales,  Smarter Balanced Assessments (SBA), report cards, and DIBELS data.  

    After testing has been completed, an eligibility committee will meet to review all of the referral information. Eligibility decisions will be made by September 2nd. Eligibility letters will be mailed to the family's home address, and you will receive an email about any referred student's eligibility.

     If you have any questions, please contact Krystal Erwin, Teaching & Learning Department Secretary, at kerwin@ohsd.net or 360279-5035 or Katie Coder, Advanced Learning TOSA, at kcoder@ohsd.net

     

    Closed Referral Windows

    K-1 Highly Capable Monitoring Services Referral is Closed

    Students in grades K-1 are eligible to be monitored for Highly Capable services. The process to find students who demonstrate characteristics of Highly Capable learners begins with a teacher, family, or community member referral. Students that are eligible to be monitored for Highly Capable services are placed in a cluster classroom and provided a differentiated curriculum in their strength area(s) during the 22-23 school year. 

    Description of Monitoring Services:

    Students who are receiving Highly Capable Monitoring Services will be grouped in a cluster. Cluster grouping is when a small group of students eligible for Highly Capable Monitoring Services are grouped together in the general education class to receive targeted differentiation. Classroom teachers will provide Highly Capable Monitoring Services and collect data to demonstrate a need for services during their Kindergarten through second grade.

    The referral window for K-1 students is open from Monday, April 18, 2022, and closes on Friday, April 29, 2023.

    Once the referral window closes, an eligibility committee meets to review all the information collected for each referred student. Families will receive a letter informing them of their child’s eligibility and placement by early June. Families may choose to accept or decline services. Family permission is required for services to start in the 22-23 school year. 

    5-6 Highly Capable Services Referral is closed

    The process to find students in 5th and 6th grade who demonstrate characteristics of Highly Capable learners begins with a teacher, family, or community member referral. Students that are eligible for Highly Capable services will be provided a differentiated curriculum in their strength area(s) during the 22-23 school year. 

    Description of Highly Capable Services: 

    Oak Harbor Intermediate School and North Whidbey Middle School provide advanced-level classes in academic areas such as math and English language arts.

    The referral window for 5-6 students is open from Monday, November 1, 2021, and closes on Friday, November 12, 2021. 

    After the referral window closes, all referred students will be assigned an in-person testing date and time to take the cogAT at Oak Harbor Intermediate school during the school day. Testing will occur during the week of December 7th-9th. Parent permission is required and testing information will be sent home to all referred students to their home address that is listed in Skyward. 

    After testing has been completed, an eligibility committee will meet to review all of the referral information. Eligibility decisions will be made by the end of February. Eligibility letters will be mailed to the family's home address that is listed in Skyward. Parent permission is required for services to begin in the 22-23 school year. Parents may choose to accept or decline services.

    4th Grade Highly Capable Services Referral is closed

    In January, all fourth-grade students take a 30-minute screening version of the Cognitive Abilities Test (CogAT). The purpose of this test is to find students in need of advanced learning services. Based on the results of the cogAT screener or teacher observations of Highly Capable characteristics, students are referred for Highly Capable services. Parents, guardians, and community members may refer students as well. When the referral window closes, all referred fourth-grade students will be assigned a test date and time to take the complete CogAT at their school site during the school day during the weeks of February 8-February 18th, 2022.

    The fourth-grade family and community member referral window is open from January 6, 2022, and closes on January 19, 2022.

    After testing has been completed, an eligibility committee will meet to review all of the referral information. Eligibility decisions will be made by the end of April. Eligibility letters will be mailed to the family's home address that is listed in Skyward. Parent permission is required for services to begin in the 22-23 school year. Parents may choose to accept or decline services.

    2nd grade Highly Capable Services Referral is closed

    In January, all second-grade students take a 60-minute screening version of the Cognitive Abilities Test (CogAT). The purpose of this test is to find students in need of advanced learning services. Based on the results of the cogAT screener or teacher observations of Highly Capable characteristics, students are referred for Highly Capable services. Parents, guardians, and community members may refer students as well. When the referral window closes, all referred second-grade students will be assigned a test date and time to take the complete at their school site during the school day during the weeks of March 8-February 18th, 2022.

    The second-grade family and community member referral window is open from February 10, 2022, and closes on February 18, 2022.

    After testing has been completed, an eligibility committee will meet to review student referral information. Eligibility decisions will be made by the end of May. Eligibility letters will be mailed to your home address that is listed in Skyward. Parent permission is required for services to begin in the 22-23 school year. Parents may choose to accept or decline services.

    3rd grade Highly Capable Services Referral is closed

    The third-grade family and community member referral window is open from February 8, 2022, and closes on February 24, 2022.

    After testing has been completed, an eligibility committee will meet to review all of the referral information. Eligibility decisions will be made by the end of May. Eligibility letters will be mailed to the family's home address that is listed in Skyward. Parent permission is required for services to begin in the 22-23 school year. Parents may choose to accept or decline services.