Download Files Help

File upload guidelines
BEFORE uploading files from your computer or network please name them in accordance with the following file naming rules.

1. All files to be uploaded must have a three character file name extension. This is the three character suffix at the end of a file name preceded by a period as in word.doc, adobe.pdf or spreadsheet.xls.
   
2. File names must contain ALL lower case letters.
   
3. File names must contain no spaces and use no symbols like the * or # sign.
   
4. You may use the underscore in a file name.
   

Create a Title or name for each group of files
Files will be grouped under a group heading or title line. Before you upload a file you must create a group to associate the file with.

1. Title - For a New File Group field: Create a group heading to list the file under.
2. Display Order field: Next set the display order for the group.
3. Add Group button: click on this button to add a group.
4. Select Group menu: open the menu and select the group you want the file to be associated with.

File Upload Section
Before you can upload a file you must select a group to list the file under. You create groups in the section above.

1. Select Group menu: select a group from the drop down menu.
2. File description field:- this text will become the click-able link text on the download page.
3. Browse to file field: click on the Browse button and navigate to the file on your computer you wish to upload.
4. Display Order field: This determines the top to bottom display order of a file in the list under any selected group.

Select A File Type
You must select a file type before uploading. For example if you are going to upload a Power Point file with the file extension .ppt you must click on the radio button next to the first top left item "PPT - Power Point (.ppt)" in the list below.

1. Common File Types: select the file type you are uploading.
2. Upload file to web button: Click on this button to upload the file to your file download page.

How To View a file extension or add file extensions to a file name

MACINTOSH COMPUTERS:
How to add the file name extension when using Macintosh OS 8.6, 9.1 and 10.x

Macintosh computers do not require that file names have file extensions. You may need to manually add the file extension to a Word, Excel, PowerPoint or PDF file name.

Tips:

1. Some applications like MS Word or Photoshop running on a Mac may automatically add file extensions to a file name by default. At other times there are preference settings within the application like Word or Photoshop that allow the user to enable or disable the automatic addition of a file extension to a file name.
   
   
2. Mac users will want to check their application or operating system preferences and enable the automatic addition of file extensions to file names when a new file is created.
   
   
3. If an application running on a Mac will not automatically add a file extension to a file name Mac users will have to manually add a file extension to the file name before uploading a file.
   
   
4. The procedures for adding file extensions to a file created on a Mac may vary from operating system to operating system.
   
   
5. If you need assistance with this please contact your Macintosh support people.

In most cases computers using Windows operating system will automatically append or add the file extension to the file name. In most cases it is not necessary to verify that the file extension is at the end of the file name. The default Windows folder options HIDE the file extension and just show the file name. If you want to see the file extension follow the procedure below.

WINDOWS COMPUTERS: How to see the file name extension when using Windows XP, 2000, ME & 98.

1. All MS Windows operating systems require that files have a three character file extension.
   
   
2. Often your Windows Folder Options preferences will NOT be set to show the file extension at the end of the file name. Follow this procedure to set the Folder Options to always show file extensions.
   
   
3. Open your My Documents folder.
   
   
4. Open the Tools menu at the top of the folder window and select Folder Options. This will open the Folder Options dialog box.
   
   
   
   
5. In the Folder Options dialog box Click on the View tab.
   
   
   
   
6. Look for the check box with the phrase "Hide extensions for known file types" next to it.
   
   
   
   
7. Click on the check box to remove the check.
   
   
8. At the top of the Folder Options dialog box click on the Apply To All Folders button. This will set your computer's folder view preferences so you will always see the file extensions.
   
   
   
   
9. Click on the Apply button in the lower right of the dialog box
   
   
10. Click on the OK button to close the dialog box.
    
    NOTE: If you are viewing files on a remote network server and NOT on your individual computer you may or may not be able to perform this procedure. This will depend on how your network administrator has set what you can and cannot do over a network.
    
    If you can do this on a remote network folder it is possible that the next time you log in you may have to run this procedure again to see the file extensions. If you experience difficulties with these procedures please contact your IT support people for help.